Privacy & Cookie Policy
INTRODUCTION
We are the Maple Leaf Trust, a charitable incorporated organisation registered in England and Wales with company number CE007248 and registered charity number 1168630, whose registered office is at Canada House, 5 Trafalgar Square, London, SW1Y 5BJ. The Maple Leaf Trust, Canada-UK Foundation, Canada Memorial Foundation and the Canadian Centennial Scholarship Fund, and their respective websites, are each operated by the Maple Leaf Trust.
This Privacy Notice applies to trustees, members, beneficiaries, volunteers, donors, supporters, scholarship applicants of, and other individuals who come into contact with, the Maple Leaf Trust (including the Canada UK Foundation, Canada Memorial Foundation and the Canada Centennial Scholarship Fund).
The Maple Leaf Trust is the data controller of your personal data. This Privacy Notice describes how we process your personal data.
HOW WE COLLECT YOUR PERSONAL DATA
Information you give to us:
This is personal data that you give us by corresponding with us, for example when you contact us through one of the methods set out on our websites or through third party websites (such as our JustGiving page).
Information we automatically collect about you:
Each time you use our websites, we will automatically collect certain personal data.
WHAT PERSONAL DATA WE MAY COLLECT
The personal data we collect about you will depend upon your relationship with us, but may include:
Contact Data, such as your name, address, email address and/or telephone number, details of your query and any extra information that you choose to tell or provide to us;
Applicant Data, such as academic background, employment history, nationality and citizenship details, date of birth, (if you are applying for a scholarship) reasons for study;
Scholarship Recipient Data, such as bank account details, academic profile and photos, details of attendance at our events, written report about experience of the scholarship;
Device and Web Data, such as your IP address, device information and information about your visit to our website.
HOW WE USE YOUR PERSONAL DATA
UK data protection laws require that we process your personal data for purposes that we tell you about and only where we have a lawful basis to do so. The below sets out our purposes of processing and the lawful basis of processing we rely on:
Purpose: To send you our newsletters or other marketing communications
Lawful basis: Consent
Personal data: Contact Data
Purpose: To administer your donation or support your fundraising
Lawful basis: Legitimate interests
Personal Data: Contact Data
Purpose: To respond to any enquiries you have made
Lawful basis: Legitimate interests
Personal data: Contact Data
Purpose: To process your application for a volunteering position or other position with us
Lawful basis: Legitimate interests
Personal data: Contact Data, Applicant Data
Purpose: To evaluate any scholarship application
Lawful basis: Legitimate interests
Personal data: Contact Data, Applicant Data
Purpose: To provide and manage the scholarship
Lawful basis: Necessary for the contract; legitimate interests
Personal data: Contact Data, Scholarship Recipient Data
Purpose: To publicise winners of the scholarships
Lawful basis: Consent Scholarship
Personal data: Recipient Data
Purpose: To administer our websites
Lawful basis: Legitimate interests
Personal data: Device and Web Data
Purpose: To manage our events Legitimate interests
Lawful basis: Contact Data, Scholarship
Personal data: Recipient Data
Purpose: To identify potential supporters
Lawful basis: Legitimate interests
Personal data: Contact Data
Purpose: To keep a record of your relationship with us and further our objectives
Lawful basis: Legitimate interests
Personal data: All data listed above
Purpose: To meet our legal obligations
Lawful basis: Compliance with law
Personal data: All data listed above
Purpose: To establish, defend or enforce legal claims
Lawful basis: Legitimate interests
Personal data: All data listed above
SHARING YOUR PERSONAL DATA
We may disclose your personal data to the following categories of third-party recipients where we consider it necessary for the purposes set out in this Privacy Notice:
Our affiliates, trustees and members
Third parties who provide various services to us (such as third parties who support our information technology or power our application forms)
Professional advisors, such as accountants, lawyers or auditors
Regulators or other authorities or third parties to comply with the law or assist in a criminal or regulatory investigation, or to protect us (for example, to protect or enforce our rights)
Third parties as part of a corporate transaction, for example if it is proposed that we are to merge with or be acquired by another business in the future.
HOW LONG WE KEEP YOUR PERSONAL DATA
We will only keep your personal data for as long as it is required for the purposes for which it was collected, or as required to comply with applicable law or to defend or enforce our legal rights.
DIRECT MARKETING
We will always ask for your consent if we want to contact you by email or text message with marketing communications, and you are able to withdraw your consent and unsubscribe at any time.
YOUR RIGHTS IN RELATION YO YOUR PERSONAL DATA
You have various rights in relation to the personal data we hold about you. These include:
to request access to or a copy of any personal data which we hold about you;
to rectification of your personal data;
to erasure of your personal data;
to restrict processing of your personal data;
to data portability (moving some of your personal data elsewhere); and
to object to your personal data being processed in a particular situation.
Where we rely on consent to process your personal data, you also have the right at any time to withdraw any consent you give to our processing of your personal data.
However, please note that some of these rights may not always apply, as there are sometimes requirements and exemptions, which may mean we need to keep processing the personal data or not disclose it, or other times when the rights may not apply at all. We will always tell you if we think we do not have to comply.
RIGHT TO COMPLAIN
You also have the right to complain to the regulator about our processing of your personal data, although we would always ask you to contact us (on the details set out in the ‘Contact Us’ section below) first if possible if you have any concerns or complaints. In the UK, the relevant regulator is the ICO and their contact details are available here: https://ico.org.uk/make-a-complaint/.
COOKIES
A cookie is a small piece of information sent by a web server to a web browser, which enables the server to collect information from the browser.
Our websites use necessary cookies, which are cookies are required to enable the basic features of this site, such as providing secure log-in or adjusting your consent preferences. We do not need your consent for these cookies.
Our websites at https://www.mapleleaftrust.com/ and https://www.canadianscholarshipfund.co.uk may also use the following cookies.
Analytics cookies. These cookies are used to understand how visitors interact with the Website. These cookies help provide information on metrics such as the number of visitors, bounce rate, traffic source, etc. We ask for your consent for these cookies.
Functional cookies. Functional cookies help perform certain functionalities like sharing the content of the Website on social media platforms, collecting feedback, and other third-party features. We ask for your consent for these cookies.
Performance cookies. These cookies are used to understand and analyze the key performance indexes of the Website, which helps in delivering a better user experience for the visitors. We ask for your consent for these cookies.
We will always ask for your consent to use cookies, expect for necessary cookies.
If you have accepted any non-necessary cookies, most web browsers allow some control of cookies through the browser settings. You can change your cookie preferences by deleting cookies using your browser and refreshing any page on our websites. You may wish to visit http://www.allaboutcookies.org/ which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your device.
You can choose to enable or disable some or all of the cookies we use, but disabling some of them may affect your browsing experience.
In addition, to opt out of being tracked by Google Analytics across all websites, you may be able to use the tool provided by Google available at: http://tools.google.com/dlpage/gaoptout.
CHANGES TO THIS PRIVACY NOTICE
Any changes we make to this Privacy Notice in the future will be posted on this page. We strongly encourage users to check the Privacy Notice each time they use this website. However, any material changes to this Privacy Notice will be notified through an appropriate method.
CONTACT US
If you have any questions about this Privacy Notice or our processing of your personal data or to exercise any of your rights, then please contact us at info@mapleleaftrust.com or the Maple Leaf Trust, Canada House, 5 Trafalgar Square, London, SW1Y 5BJ.